How to Add a User and Enable Color Printing on a Ricoh Printer

Adding a new user and enabling color printing on a Ricoh printer is a straightforward process that can be done through the Web Image Monitor. Here are the steps to follow:

1. Log in as Administrator on the printer or via Web Image Monitor to access the machine’s Control Panel and go to User Tools → System Settings → Interface Settings to obtain the IP of the device.

2. In a browser, enter the device’s IP to access the Web Image Monitor and log in with the administrator credentials.

3. Enable or configure user authentication if needed and choose the authentication method such as local user list, LDAP/windows domain, or card reader in the Web Image Monitor under Authentication Settings/User Management.

4. If using user codes for print accounting, go to User Code settings and create the new user account by filling in the user's details.

5. Set the user’s privileges by allowing printing and specifically enabling color printing while disabling other functions if necessary.

6. Save the new user and assign color-printing rights if access control is restricting it.

7. Set the user code or authentication in the printer driver on the user’s workstation by entering the user’s code that corresponds to the account created.

8. Test the setup by having the user send a color print job and ensuring it prints in color.

Additional tips and things to check include ensuring the printer driver on the user’s PC is the color driver version, checking the machine’s settings to ensure color printing is not globally disabled, and linking the user’s account to the cost center or department code if print accounting is used.

By following these steps and tips, you can easily add a new user and enable color printing on a Ricoh printer, providing a seamless printing experience for your users.